Hi Carmel
I suggest that you refer to NSW Government FA450 Local Government records retention document which identifies records created and maintained by NSW councils which are required as State archives, and to provide approval for the destruction of certain other records after minimum retention periods have been met. It applies to all records of council business and administration. This document was approved on 14 February 2025 and supersedes GA39 General retention and disposal authority: local government records.
This document can be accessed at:
https://www.nsw.gov.au/nsw-government/recordkeeping/records-retention-and-disposal-authorities/local-government-records-fa450
A search of this document mentions rate notices twice in sections FA450-20.05 and FA450-20.07, of which FA450-20.05 is the most relevant which advises to “retain minimum of 7 years after action completed, then destroy.”
Hopefully, your Records Team are across this document and should be able to provide further guidance.
Anthony
