[Cindy Allan]

Morning All
Three former shires, Snowy River Shire, Cooma Monaro and Bombala Councils amalgamated and to date we are in receipt of separate supplementary files.
HOWEVER!!!!!
In March 2018, Valuation Services provided the former Cooma, Bombala and Snowy Districts with a supplementary listing which included ALL properties. Former Snowys sup list contained over 7,300 pages. Since these have been issued, staff cannot reconcile the supps to the sytems.
Enquiries have been made as to why this has occurred and we have been informed by VS for Council to review the supp list from March!!!!
Prior to taking this further with Valuation Services, is there any other council/s experiencing a problem with reconciling data from VS?
In addition, is there any council that imports the supplementary listing straight into their software? If so what system are you using?
Regards

[Kylie Furner]

Hi Cindy

Yes, that has happened to us as well. When I contacted them, they told me that they would provide me with a list of current PID’s in their system and for me to go through my list of PID’s and work through it that way.

I know it’s not much help, but you are not alone!!

Cheers

[Ken Bakon]

Canterbury-Bankstown also has the same issue, although we do not import data into our databases.
We have been advised that the issue is being addressed, and eventually???? the lists will be in balance

[Cindy Allan]

Thanks folks.

Ken, so I gather you are not able to reconcile and will be carrying the error until it is addressed. Is this correct?

[Andrea Dolan]

Hi Cindy

When we came across our first list that was out of balance, we had to find the PID within the list and email Valnet Operations, who were able to advise that there was an issue within their process that saw the new PIDs being created and added to the list but not included in the land value total.
They corrected the PIDs and advised that they would be totalled in the next list due.
We have had a number of lists this has happened to (since the boundary change lists) and each time we have to find the missing PIDs, by land value, and email Valnet Operations for them to correct and add to next list.
And so, we have had to not add the new PID to our accounts until they appear on the subsequent lists, and as such yes, we have then had to carry an error list to list until they will eventually balance.

Because Ken had done a prediction prior to this happening, he was then nearly $38 million out in his land values for rate in the dollar calculations, so we have had to add the missing values to the correct accounts, and we will deal with it when we come to it in the lists.

Hope this makes sense.

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